🤖 AI & Tech
How to Use AI for Email Writing: Tools and Prompts
AI can write your emails in seconds. Here are the best tools and prompts to save 5+ hours per week on email.
AI Email Writing Tools
| Tool | Price | Best For |
|---|---|---|
| ChatGPT Plus | $20/month | General email writing |
| Claude | $20/month | Professional/complex emails |
| GrammarlyGO | $12/month | Quick edits and tone |
| Jasper | $39/month | Marketing emails |
| HubSpot AI | Free | Sales emails |
Best Prompts for Common Emails
- Cold outreach: "Write a cold email to [person] about [topic]. Keep it under 100 words. Be direct and include a clear CTA."
- Follow-up: "Write a polite follow-up to my email about [topic]. Reference the previous email without being pushy."
- Refusal: "Write a professional email declining [invitation/request]. Be polite but firm."
- Apology: "Write an apology email for [situation]. Acknowledge the mistake and propose a solution."
The time-saver: Use AI for first drafts, then edit for your voice. Most people save 30-60 minutes per day on emails. The key: always review and personalize before sending.
The bottom line: AI email tools save 5+ hours/week. ChatGPT and Claude are best for most users. Use specific prompts for better results. Always review AI drafts before sending. Never send AI-generated emails without reading them first.